Job Description
Office Administrator - Weekend Day Shift
Location: Vadnais Heights, MN
Job ID: 4570
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Here at Rehrig Pacific, we are all about our people. Since 1913, our organization has focused on sustainable supply chain solutions while creating a culture and atmosphere where amazing people, like you, are celebrated for doing their best work. Rehrig Pacific has grown to meet the needs of our industry consumers across the country and internationally. We are constantly creating innovative solutions to transcend the new standards set forth by our customers. We find true fulfillment in helping others, both within the Rehrig Pacific family and in our communities. As servant leaders, we lead by example.
Shift: Friday, Saturday, Sunday, 6:30 am - 7:30 pm
$17/hour + $1 Shift Differential - Great benefits after 30 days!
Purpose of Role
The purpose of the Office Administrator is to provide administrative support to the site/distribution center. Such as coordinating deliveries, managing payroll, maintaining employee records, and ensuring adherence to safety protocols. This individual will also plan team gatherings, celebrations, and help coordinate customer visits.
Areas of Accountabilities
Administrative Duties
Maintain a welcoming and professional environment by greeting employees, callers, and visitors, answering questions, and directing phone calls as appropriate.
Manage customer relationships and collaborate with internal departments as needed (e.g., office equipment, safety supplies, etc.).
Order and stock office supplies.
Perform any other administrative support tasks as needed by the plant team, such as maintaining files, recordkeeping, distributing mail, etc.
Maintain a clean and organized office environment.
Prepare and submit all daily production, inventory, and transportation reporting for the site by utilizing specific programs.
Schedule and coordinate deliveries with transportation carriers, pallet recyclers, Rehrig-s Transportation Group, and other customers.
Any other duties assigned by management.
Payroll and Benefits
Audit and enter payroll on a weekly basis.
Serve as a point person for employees related to payroll and benefits, professionally responding to employee questions and directing them to the appropriate resources when needed.
Handle personnel files confidentially and professionally.
Employee Onboarding and Support
Assisting the Site/Plant manager during the interview process
Manage the new hire process for all site employees by collecting and submitting all required documentation to the Payroll team.
Train new employees on timeclock operation and basic ADP functions.
Collaborate with internal Benefits and Payroll teams to ensure processes are followed and updated as needed.
Train new employees on box sorting and container sorting
Event Coordination
Manage the planning and coordination of plant events and celebrations e.g., Christmas parties, summer picnic, etc.
Prepare meeting rooms and supplies for customer site visits.
Knowledge, Skills, and Experience
High School Diploma or equivalent.
Two years- experience in an office or clerical environment.
Strong communication and interpersonal skills.
Proficient in Word, Excel, PowerPoint.
Knowledge of ADP a plus.
Ability to multitask and engage a variety of internal and external customers.
Fluent in verbal and written Spanish a plus.
Rehrig Pacific Company is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also here. (
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Job Tags
Summer work, Work at office, Shift work, Weekend work, Sunday, Day shift, Saturday,